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Inventory and stock

Overview​

The Stock section shows you the availability of each inventoried product, broken down by location. From here you adjust inventory by counting physically, review how each variant reached its current quantity (the movement history), and manage your locations (warehouses, stores, etc.).

Aurora keeps three quantities per variant and location:

  • On hand — what you physically have.
  • Reserved — what's committed by confirmed orders not yet fulfilled.
  • Available — On hand − Reserved, what you can actually sell.

Only products marked as inventoried appear here.

How to Access​

  • In the Aurora Ventas workspace, open Inventory in the left rail (/sales/inventory).
  • To see a variant's history, use View movement history from its row.

Interface Overview​

The stock screen has:

  • Search by product name or SKU.
  • Location filter — All locations or a specific one.
  • Status filter — All stock, Low stock only, Out of stock only.
  • Stock table with columns: Product, Tracking, On hand, Reserved, Available, Reorder, and Status (In stock / Low stock / Out of stock).
  • Inventory count — a button to import a bulk count (see below).

Each row can be expanded to see the breakdown by location. The Tracking type indicates how the variant is controlled: by Quantity, by Lot, or by Serial.

Features & Actions​

Search and filter stock​

What it does: Narrows the table by text, location, or stock status.

Steps:

  1. Type in the search box (name or SKU).
  2. Choose a location in the filter, or leave it on All locations.
  3. Use the status filter to see only what's low or out of stock.

View the breakdown by location​

What it does: Shows how many units of a variant exist in each location.

Steps:

  1. Click a row to expand it.
  2. You'll see a sub-row per location with its On hand and Available.

Adjust stock (physical count)​

What it does: Corrects the inventory of a variant in a location by setting it to the physical count (it doesn't add or subtract: you define the real quantity and Aurora calculates the adjustment).

Steps:

  1. On the variant's row, click Adjust.
  2. Choose the Location.
  3. Review In system (what Aurora thinks there is) and enter the Physical count (what you actually counted).
  4. Select the Adjustment reason: Cycle count, Damage / shrinkage, Theft / missing, Found, Expiration, or Correction.
  5. Optionally add a Note (count reference, folio, observations).
  6. Confirm with Set to N. Aurora records an Adjustment movement with the difference.

Important notes:

  • If the count matches the system, no movement is generated.
  • The adjustment stays in the history with its reason, its note, and the user who made it.
  • To adjust many variants at once, use the Inventory count import instead of row by row.

Review the movement history​

What it does: Shows how a variant reached its current stock — each movement and the resulting balance.

Steps:

  1. On a variant's row, open View movement history.
  2. Filter by movement type, location, or date range.
  3. Click a movement to see its detail (origin, reason, note, balance after the movement).

Movement types: Receipt, Sale, Return, Adjustment, Transfer (in/out), Reservation, Reservation released, Reservation fulfilled, and Sync correction. The Origin indicates where it came from: System, Manual, or an Order.

Manage locations​

What it does: Defines where you store your inventory (warehouse, store, stockroom, virtual).

Steps:

  1. Go to catalog Settings and open Locations.
  2. Create a location, edit it, or archive it as needed.

Important notes: Each stock item lives in a location. If you only have one, Aurora marks it as Default and uses it by default.

Fields Reference​

FieldDescription
On handPhysical units in the location
ReservedUnits committed by confirmed orders not yet fulfilled
AvailableOn hand minus Reserved; what you can sell
ReorderThreshold below which the variant is marked as Low stock
StatusIn stock / Low stock / Out of stock
TrackingHow it's controlled: Quantity, Lot, or Serial

FAQ​

Q: Why doesn't a product appear in Stock? A: Because it's not marked as inventoried. Mark the product as inventoried to see it here.

Q: Does the adjustment add or subtract? A: Neither: it sets the quantity to the physical count you enter. Aurora calculates the difference against what was there and records the movement.

Q: What deducts inventory when selling? A: Confirming an order deducts stock; canceling it returns it. Those movements appear in the history with the order as the origin.